Reporting Procedures

Reporting Results

As a Campaign Chair or Captain, there are two important points of contact:

Your Departmental Payroll Office

The SECC Coordinator in the Department of Human Resources

During the course of the campaign, weekly contributions are to be submitted to the Department Chair. Do not hold on to the donations as they can be misplaced. The Department Chair is responsible for collecting all cash, checks, pledge listing sheets and pledge cards from the Department Captains. The Department Chairs will then verify the information and forward the packet to the SECC Coordinator in the Department of Human Resources.

Please note: Payroll deductions begin in January, so it is imperative that the pledge card be given to your Department’s Payroll Office by the end of November.

Cash Contributions

Cash contributions are to be counted and verified before delivering to your Chairperson.

Please review the Procedures for Handling Cash Donations and Special Event Money for the proper handling of cash.

Pledge Form

The paper pledge form is a form designed to carry out the intent of the contributor if they do not want to use e-Pledge.

Print a copy to send to the SECC Administrator at United Way

If the employee wants payroll deductions, make a copy to be submitted to your Department/Agency Payroll Office.

Make a third copy if the Employee wants to keep as a receipt.

Instructions for Filling Out the Pledge Card

Use a ballpoint pen and write legibly.

Fill in your full name.

Fill in your social security number if contributing through payroll deduction.

Write in Department and DDS Code (Your captain can supply you with this).

Fill in the amount to be deducted each pay period and total the amount for the year if contributing through payroll deduction.

Fill in the amount in the appropriate area if contributing through cash or check.

Make your check payable to SECC.

Check off whether or not you want your name and address released to your agencies of choice.

Fill in the address if you want acknowledgment.

Make your desired designations using the codes from the current brochure.

Date and sign the card if making a payroll deduction.

Reporting Envelopes

The Pledge Form Report Envelope is to summarize the pledges collected from your Department or Agency according to the total number of payroll pledges, cash, or check donations.

Each week of the campaign, you are to send a report envelope to HRM or Deborah Armstrong.

The envelope is to contain a pledge listing sheet for cash and all pledge cards, cash and/or check donations collected for that week.

The Special Events Report Envelope is to contain a pledge listing sheet for cash and/or check donations from all special events.